Claims ProcessThe claims process starts once your Offer of Grant has been passed to the Scottish Executive for payment, this is the trigger to create the first claim in DCS (online system). The Claims Process Flowchart details the process that you are required to follow when completing your on-line claim from collating the information and completing the form through to the payment being made into your bank account. Please note that the first claim form is not available until the formal offer of grant has been accepted and passed to Scottish Executive and that subsequent claims forms area not available until the preceding claim has been paid. TRANSACTION LISTS Applicants are reminded of the requirement to provide a breakdown to support expenditure in new claims received by the PME on or after 1st June 2006. Failure to provide this information will prevent payments being made. The lists will be required to clearly identify the individual costs that make up the claim, and the date that the expenditure was defrayed. Staff costs will need to be attributed to the staff post that the expenditure relates to. Final claims still require a full breakdown of expenditure covering the whole project as well as a specific breakdown detailing expenditure defrayed in the final quarter. This will continue to be the case until organisations have submitted a quarterly breakdown with each claim covering the full term of the project. The Scottish Executive guidance on transaction lists is available from the claims downloads page of the website here. EXPENDITURE PROFILE All projects ending after September 2006 are required to submit an anticipated quarterly profile of expenditure throughout the lifetime of the project. A copy of the pro forma is available from our claims download section. If you require any assistance on any claims issue please contact any of the claims team here at the PME.
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